The Albatross of Re-Writing a Procedural By-law

“The Albatross of re-writing a Procedural By-Law” – As municipal legislators, we always question ourselves “when should a revision of our Procedural By-law be undertaken?  A thorough review of the By-laws should be undertaken at least once every 8 years, but revisions should not occur more frequently than once every four years (Term of Council) especially if the municipality allows piecemeal amendments where discrepancies are noticed throughout the course of a year.

The essentials of a good Procedural By-law is the overriding goal of a revision which creates a set of By-laws that helps the municipality to function and prosper by providing explicit parameters for operations and governance while also allowing the flexibility within those parameters that is needed for Council’s to succeed within a highly changing world, and, by the use of inclusive language to minimize the need for future amendments.  

What You Will Learn:
• You will learn the importance of categorization and its contents, and eliminating duplication;
• What should be included or excluded;
• How to build it and use it effectively
• Indexing – charting and consolidating
• Clarification and simplification of language
• Removal of arcane material
• Addition of essential requirements within the By-law.
• Consistency in language, style, terminology and references.
• Updates to current operating situations (i.e. technical issues – e-mail – electronic meetings.)
• Removing “administrative” processes to policies.
• How and when to introduce it to your Council for adoption

Why Attend:
With evolving pressures on elected officials and municipal staff, there is a greater demand by the public for better transparency and accountability.  One of the most difficult task delegated to the individual claiming the title of the Clerk, is to review and in many cases re-write the Municipality’s Procedural Bylaw. Not an easy task and one that keeps being put on the bottom of the work pile, simply because it is seen as an erroneous chore. This workshop will provide Templates and tools to help you start your review and if required build upon your current Procedural By-laws.It should give you the “kick start” and the confidence needed to get the assignment completed.

Who Should Attend:
Clerk’s, Administrative Personnel and Support Staff who are tasked with “Reviewing” and in some cases “Re-Writing” their municipality’s Procedural By-law.
About the Instructor : 
 Denise Labelle-Gélinas, is a long serving member of AMCTO and a retired City Clerk, with over 40 years experience. Denise is a graduate of St. Lawrence College in Business Management and credentialed through the National Association of Parliamentarians as a Professional Registered Parliamentarian, as well as being a Certified Municipal Officer. She has served on the Boards of both the Federation of Canadian Municipalities (FCM) and AMCTO. Denise has also served on various AMCTO committees throughout her career.

Refund Policy: All Cancellations must be confirmed in writing. A refund levy of $113 (includes HST) will be applied to every cancellation received up to fourteen (14) business days prior to the holding of the session. No refunds will be made for cancellations of less than fourteen (14) business days prior to the holding of the session.
Disclaimer: AMCTO reserves the right to decline registration based on proprietary information/material being presented at this session, and for other reasons such as copyright issues. We will endeavour to make sure all scheduled events take place, but AMCTO reserves the right to alter, change or cancel dates, venues and workshops, for any reason. "This personal information, which you may provide to us, is used only for internal purposes to process your registration fee payment and to contact you or to distribute AMCTO-related materials to you, in the event that you have identified this personal contact information as your preferred means of contact."


Durham Arena
451 Saddler Street West
Durham, ON N0G 1R0
(519) 369-5771

Deadline to register:
May 14 

Ramada by Wyndham Timmins
1800 Riverside Dr
Timmins, ON P4R 1N7
(705) 267-6241

Deadline to register:
May 01