E-Meetings & Proxy Voting: Where Do We Go from Here?

Date: Tuesday, September 15, 2020

Time: 9:00-10:30 AM ET

Description:

In partnership with MISA, we are proud to present a webinar focused on the Government of Ontario’s recent amendments to the Municipal Act and City of Toronto Act which permissively allows municipalities to utilize e-meetings and proxy voting for members of council. This will be a continuation of the conversation from our April 2020 webinar which dealt with the allowance of e-meetings only during provincially-declared emergency periods.
 
Join us to hear from experts in municipal IT and meeting management on promising practices and lessons learned. We’ll also discuss the different challenges and opportunities that come with proxy voting.
 
What you will learn:

  • The considerations and steps for taking advantage of the new e-meeting provisions, including updates to the procedural by-laws, technology needs and more
  • Lessons learned and promising practices from municipalities that have used e-meetings since March 2020
  • The potential impacts of proxy voting and the implications on accountability, transparency and conflict of interest
  • Determining situations and circumstances where municipalities may want to allow proxy voting

 
Why attend:

  • For the opportunity to connect directly with experts in municipal IT and meeting management
  • To learn about the different e- meeting technologies available including security and connectivity features and to discover how these technologies are currently being used by municipalities
  • To understand considerations and promising practices for e-meetings
  • To discuss considerations and issues for proxy voting for members of council
  • To determine next steps for implementing e-meetings and/or proxy voting for members of council
 
Who should attend:

This webinar discussion is for anyone involved with potentially implementing e-meetings and/or proxy voting in their municipality, including clerks, legal counsel, IT professionals, and support staff.
PRESENTER(S)

M. Rick O’Connor, CMO, LLB, City Clerk, City of Ottawa
Despite all previous notions, Rick O'Connor became a municipal solicitor with the former Region of Ottawa-Carleton in 1989, securely ensconced in that infamous and sometimes reviled demographic known as “Baby Boomers”.  Within weeks of the amalgamation of the City of Ottawa in 2001, he accidentally became the Deputy City Clerk while retaining the title of Legal Counsel when the original Deputy suddenly went on stress leave – never to return.  In 2006, Rick was appointed City Solicitor and, on the cusp of a devastating transit strike in late 2008, he was appointed to the newly established position of City Clerk and Solicitor.  After more than a decade in that unique job, and much to the surprise of many lawyers, Rick ceded his City Solicitor title and returned to his singular role as the Clerk for the City of Ottawa.
 
An early achiever of his Certified Municipal Officer (“CMO”) designation through the AMCTO, Rick was the surprised and proud recipient of its 2006 Prestige Award.  In 2010, Rick also achieved his Certified Specialist (Municipal Law: Local Government) designation through the Law Society of Ontario.  Honoured to be the recipient of the Volunteer of the Year Award for 2012 by the Ontario Good Roads Association, Rick received the Queen’s Diamond Jubilee Medal in recognition of his leadership in the evolution of open and accountable public administration in Ontario in 2013. Rick is also the author of various local government articles and the editor of the “Municipal Corporation” volumes of O’Brien’s Encyclopedia of Forms.  Rick also co-authored Conduct Handbook for Municipal Employees and Officials (2nd ed., 2003), wrote Open Local Government (2nd ed., 2004) and co-authored Ontario’s Municipal Conflict of Interest Act: A Handbook (3rd ed. 2019).
 
Nina Lecic, CMO, CMM III, Manager of Legislative Services/Deputy Clerk, Town of Milton
Nina Lecic holds a degree in Political Science from U of T along with a Diploma in Municipal Administration from AMCTO. With over 12 years of municipal experience including the Town of Oakville, Township of Puslinch and currently the Town of Milton, Nina is proud to represent her communities in her work. She has just joined AMCTO’s Board of Directors and looks forward to bringing her knowledge and expertise to help guide the sector as it changes and adapts to the challenges of the global pandemic. Nina will bring her experiences and perspective as municipalities across Ontario continue to adopt e-meeting practices and explore proxy voting options.
 
­Chris Bailey, Manager of Information Technology Services, Middlesex County
Chris Bailey has worked in information technology services for over 15 years, 11 of which have been in municipal government. He is currently the Manager of Information Technology Services for Middlesex County. Along with his ongoing responsibilities, Chris worked with Morgan Calvert, Information Technology Services Director, to design, test and implement an online meeting platform at the start of the COVID-19 pandemic for Middlesex County and 6 of their local communities. This enabled him to host one of the very first online meeting sin the province on March 24, 2020 for Middlesex County Council. Chris will share his experience pioneering this format in uncertain times.
 
Karen Landry, Clerk, Town of Orangeville
Karen Landry has been in municipal government for 33 years.  Karen as a Law Clerk commenced her career with the City of Brampton where she worked in both the Legal and Clerk’s department.  Karen has enjoyed working for a diverse range of municipalities from large/urban (Brampton) to small/rural (Tiny Township).  Karen has been the Clerk for Georgina and Halton Hills, and while working for the Town of Georgina served as a member of Zone 4.  Over the past twelve years Karen has been the Director of Administration/Town Clerk for the Town of Caledon, the CAO/Clerk for the Township of Puslinch, and most recently joined the Town of Orangeville as Clerk.  Karen is thankful for all the great staff that she has had an opportunity to work with, and for the professional development and networking opportunities provided through AMCTO.
 
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Registration

Webinar Fees

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Webinar Rate: FREE

plus HST

Date: Tuesday, 15 September 2020
Registration Deadline: Tuesday, 08 September 2020

Webinars are delivered over the Zoom platform, and can be viewed on computers, tablets and mobile phones. Please check the Zoom Requirements to ensure your device is capable of using Zoom. The link to access the webinar will be provided to registrants before the webinar date.

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Refund Policy: All Cancellations must be confirmed in writing. A refund levy of $56.50(includes HST) will be applied to every cancellation received up to five (5) business days prior to the holding of the session. No refunds will be made for cancellations of less than five (5) business days prior to the holding of the session.
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