When and where is the conference?
This year's conference is taking place from Sunday, June 8 - Wednesday, June 11, 2025, at Caesars Windsor Hotel & Casino in Windsor, ON.
What are the tradeshow dates and hours?
The 2025 conference exhibitor tradeshow dates and times* are as follows:
- Sunday, June 8 | 5:00pm-10:00pm
- Monday, June 9 | 7:30am-5:00pm
- Tuesday, June 10 | 7:30am-1:00pm
*Note: times are approximate & subject to change
When do exhibitors load-in/load-out?
Further details and information will be provided to confirmed exhibitors closer to the event date, however, load-in/load-out times* are as follows:
- Load-In: Sunday, June 8 | 9:00am-5:00pm
- Load-Out: Tuesday, June 10 | 1:00pm-4:00pm
*Note: times are approximate & subject to change
Who do I contact about exhibitor show services (i.e. ordering booth materials, AV/tech, shipping and handling)?
Stay tuned for further information about our 2025 exhibitor show services contacts and equipment providers. Please note that all confirmed exhibitors procuring show services and other booth materials/shipping and handling, must use the preferred tradeshow vendor as per conference venue policy/agreements and related permits.
How will my company be featured at the event as an exhibitor? As a sponsor?
All confirmed exhibitors will be listed on the AMCTO conference website, within our conference app, and printed at-a-glance program. Within the app, each exhibitor will have their own company profile that contains your company logo, description, booth contacts, social media information, and other (optional) files and/or media content. Further details about the conference app will be communicated to all confirmed exhibitors closer to the event date.
At a base level, all event sponsors will receive one conference registration, logo recognition across select conference digital and print promotional materials, on-site signage, a profile within the AMCTO conference app, logo recognition (and hyperlink) on the AMCTO conference website. Sponsors may receive additional recognition and benefits depending on the level of sponsorship and terms outlined within their unique sponsorship agreement.
How do I sign up for the Exhibitor Challenges?
Further information about the exhibitor challenges and how to sign up will be communicated to all confirmed exhibitors closer to the event date.
Why should I participate in the Exhibitor Challenges?
Exhibitor Challenges are a great way to gain further exposure and interaction throughout the event. These challenges include a minimum of three games (bingo, scavenger hunt, battleship) that conference delegates can take part in to learn more about each of our exhibitors and have the opportunity to win some great prizes. Exhibitors can sign up to participate in one or all three games by completing an intake form and agreeing to donate a high-value (minimum $100.00) prize. As an exhibitor, the challenges allow you to:
- Incentivize further traffic to your booth with the donation of a great prize
- Engage with the vast majority of delegates throughout the event (approximately *40% of total delegates participate in the exhibitor challenges)
- Get creative with striking up new conversations to collect key target audience data and information
- Meet one-on-one with individuals who may be naturally more shy or hesitant, to begin building lasting connections
*Note: percentage based on an average of 2023 and 2024 event data
I missed my load-in time...can I still set up at the event?
All confirmed exhibitors must be set up no later than 5:00pm on Sunday, June 8. Exhibitors who have not arrived or set up by this time must wait until the following morning and must be set up by 8:00am. Those who do not show up will not receive a refund and their booth space may be forfeited at the discretion of AMCTO.
I'm not able to attend the full duration of the tradeshow...can I leave early?
No. All exhibitors are required to be present and maintain their booths for the full duration of the tradeshow. Leaving early not only disrupts the tradeshow space, flow of the event, and overall delegate/exhibitor experience but also presents safety hazards on the tradeshow and conference floors. Exhibitors who leave or dismantle their booths early or who do not leave by the scheduled load-out end-time may be subject to a $500.00 fine at the discretion of AMCTO.
Where can I find further information about this year's conference?
Exhibitors are encouraged to review further event information and the full schedule on our conference website pages and/or within the conference app (available in May).