Exhibitor & Sponsor Opportunities

• About our Conference Audience

  • 95% of delegates found it easy to find the sponsors/exhibitors they wanted to see
  • 92% of delegates felt the roster of sponsors/exhibitors was useful to their roles
  • 88% of 2025 delegates said they would likely attend again
  • 75% of AMCTO members identify as female
  • 50% of AMCTO members hold senior-level roles within their municipalities
  • 52% of AMCTO members work in municipal clerk departments
  • 15% of AMCTO members work in finance departments 
  • AMCTO members have the collective buying power of over $15 billion annually
  • AMCTO members are often the ones making final recommendations to provincial councils about top products, suppliers, and local vendor services/business partners

  Data based on 2025 post-event feedback from delegates, sponsors/exhibitors, 2023 Association State of the Membership survey.

• What Past Exhibitors & Sponsors Are Saying

  "The annual AMCTO conference is by far the best organized conference that I attend on an annual basis and the conference that I insist our firm participate in each year. I know we also appreciate that AMCTO conference organizers spend time coming to the booths and interacting with us as exhibitors to see how things are going. Again, this is not consistent with other conferences."

  "The AMCTO conference remains my favourite show and the most important conference of the year for my company.”

  "This is my favourite event - great attendees, very friendly and helpful organizers and staff - it is a great feeling to attend."

Exhibitor FAQs

• Registration Information

  How do I register for the event as an exhibitor?

  Exhibitors from the previous year's conference and companies on our exhibitor/sponsor interest list are given priority notice to book their booth at the launch of our annual conference registration. Companies that wish to exhibit with us are encouraged to complete an exhibitor application as soon as possible when conference registration opens, as there is a limited number of tradeshow booths available each year. Any remaining vacancies are then filled on a first-come, first-served basis, in which exhibitor applications are received. Booths are considered 'held' upon receipt of your exhibitor application and 'reserved' upon approval of AMCTO and with receipt of your exhibitor payment. 

  How much does it cost to exhibit at the 2026 conference?

  We offer two tiers of exhibitor booths and pricing*:

  • Standard booth — $2,485.00 + HST
  • Premium booth — $2,958 + HST 
    (offers priority placement in high-traffic locations on tradeshow floor and additional exhibitor passes)

  *Note: pricing may change on an annual basis

  What is included in my exhibitor registration?

  All exhibitor packages include*:

  • One (1) 8x8 or 8x10 exhibitor booth space with pipe and drape
  • One (1) six ft. table and two (2) chairs
  • One (1) electrical outlet 
  • Minimum of two (2) exhibitor staff registrations (access to the conference floor, conference breakfasts and lunches from Sunday-Tuesday)
  • Minimum of one (1) exhibitor drink ticket for Sunday evening tradeshow reception

  *Note: package components may change on an annual basis depending on venue location 

  Do I get to select my booth placement?

  No. Booth placements are assigned by AMCTO in the order that exhibitor applications are received. We do our best to ensure that all exhibitors receive their preferred booth type and location; however, we cannot guarantee space for everyone. We also do our best to ensure that companies with similar products and services are not placed next to each other (i.e. we will not place two banking institutions side-by-side). 

  How do I book my hotel accommodations for the conference?

  Hotel booking information can be found on our main conference event webpage. Exhibitors will be invited to book their accommodations once their application has been approved by AMCTO. 

  As an exhibitor, can I attend conference sessions?

  No - exhibitors must purchase a separate conference delegate registration if they wish to attend sessions.

  As an exhibitor, can I attend any optional conference activities?

  Exhibitors are welcome to attend the conference's optional activities (i.e. Sunday Fun-Day, Monday evening excursion, Tuesday Awards Gala Dinner) with the purchase of an activity ticket. Optional activities are included for exhibitors to select from within the exhibitor application.

  I need to make a change to my exhibitor registration. How do I do this?

  Changes such as updates to your company description, logo, exhibit staff information, etc. are welcome and can be provided directly through a separate exhibitor intake form that will be made available by email to all confirmed exhibitors.*

  *Note: AMCTO staff will do their best to accommodate all exhibitors; however, changes submitted following Friday, May 15, may not be accepted.

  I am no longer able to exhibit. Can I get a refund?

  All registration cancellations (tradeshow booth, conference passes, and optional activity tickets) must be communicated and confirmed in writing. A refund levy of $210.00 (plus HST) will be applied to every cancellation received up to and including Friday, May 1, 2026, 12:00pm. No refunds will be made for cancellations received after May 1, 2026, 12:01pm. Substitutions will be permitted. 

• Event Information

  When and where is the conference?

  This year's conference is taking place from Sunday, June 7 - Wednesday, June 10, 2026, at Deerhurst Resort in Huntsville, ON.

  What are the tradeshow dates and hours?

  The 2026 conference exhibitor tradeshow dates and times* are as follows: 

  • Sunday, June 7 | 5:00pm-10:00pm
  • Monday, June 8 | 7:30am-5:00pm
  • Tuesday, June 9 | 7:30am-1:00pm

  *Note: times are approximate & subject to change

  When do exhibitors load-in/load-out?

  Further details and information will be provided to confirmed exhibitors closer to the event date, however, load-in/load-out times* are as follows:

  • Load-In: Sunday, June 7 | 9:00am-5:00pm
  • Load-Out: Tuesday, June 9 | 1:00pm-4:00pm

  *Note: times are approximate & subject to change

  Who do I contact about exhibitor show services (i.e. ordering booth materials, AV/tech, shipping and handling)?

  Stay tuned for further information about our 2026 exhibitor show services and equipment providers. Please note that all confirmed exhibitors procuring show services and other booth materials/shipping and handling, must use the preferred tradeshow vendor as per conference venue policy/agreements and related permits. 

  How will my company be featured at the event as an exhibitor? As a sponsor?

  All confirmed exhibitors will be listed on the AMCTO conference website, within our conference app, and printed at-a-glance program. Within the app, each exhibitor will have their own company profile that contains their company logo, description, booth contacts, social media information, and other (optional) files and/or media content. Further details about the conference app will be communicated to all confirmed exhibitors closer to the event date. 

  At a base level, all event sponsors will receive one conference registration, logo recognition across select conference digital and print promotional materials, on-site signage, a profile within the AMCTO conference app, and logo recognition (and hyperlink) on the AMCTO conference website. Sponsors may receive additional recognition and benefits depending on the level of sponsorship and terms outlined within their unique sponsorship agreement. Please contact us if you are interested in viewing/discussing sponsorship.

  How do I sign up for the Exhibitor Challenges?

  Further information about the exhibitor challenges and how to sign up will be communicated to all confirmed exhibitors closer to the event date. 

  Why should I participate in the Exhibitor Challenges?

  Exhibitor Challenges are a great way to gain further exposure and interaction throughout the event. These challenges include games that conference delegates can take part in to learn more about each of our exhibitors and have the opportunity to win some great prizes. Exhibitors can sign up to participate in one or more games by completing an intake form and agreeing to donate a high-value (minimum $100.00) prize. As an exhibitor, the challenges allow you to:

  • Incentivize further traffic to your booth with the donation of a great prize
  • Engage with the vast majority of delegates throughout the event (approximately *40% of total delegates participate in the exhibitor challenges)
  • Get creative with striking up new conversations to collect key target audience data and information 
  • Meet one-on-one with individuals who may be naturally more shy or hesitant, to begin building lasting connections

  *Note: percentage based on an average of 2023-2025 post-event data

  I missed my load-in time...can I still set up at the event?

  All confirmed exhibitors must be set up no later than 5:00pm on Sunday, June 7. Exhibitors who have not arrived or set up by this time must wait until the following morning and must be set up by 8:00am. Those who do not show up will not receive a refund, and their booth space may be forfeited at the discretion of AMCTO.

  Will lunches be served in the exhibitor tradeshow?

  Our conference set-up changes year-over-year based on venue floor plans and room capacities. This year, buffet-style lunches will be served outside of the main tradeshow space in the hall, with seating available in the Peninsula Room (next door to the tradeshow Legacy Hall space). Coffee and dessert will be served in the exhibitor tradeshow following lunch, with cruiser tables and a main lounge seating space available for delegates. For the Sunday evening exhibitor reception and opening party, there will be cash bars and other entertainment areas throughout the main tradeshow space. 

  I'm not able to attend the full duration of the tradeshow...can I leave early?

  No. All exhibitors are required to be present and maintain their booths for the full duration of the tradeshow. Leaving early not only disrupts the tradeshow space, flow of the event, and overall delegate/exhibitor experience but also presents safety hazards on the tradeshow and conference floors. Exhibitors who leave or dismantle their booths early or who do not leave by the scheduled load-out end-time may be subject to a $500.00 fine at the discretion of AMCTO.

  Where can I find further information about this year's conference?

  Exhibitors are encouraged to review further event information and the full schedule on our conference website pages and/or within the conference app (available in May).