Manager, Records and Information Governance

The Corporation of the County of Huron’s Administration Department is seeking a Manager, Records and Information Governance!

Position Summary

Reporting to the Director of Legislative Services/County Clerk, this role leads the County’s Records and Information Management Program, ensuring compliance and promoting best practices. The position also provides strategic and operational support to the Legislative Services Department. By fostering a culture of innovation and compliance, the Manager supports informed decision-making and enhances public trust in County operations.

What We Offer

At the County of Huron, we’re committed to offering a modern work environment that puts people first.  We are a Certified Living Wage employer that values equity, diversity and inclusion.  We offer our staff competitive wages and a comprehensive benefits package.

The County of Huron offers a diverse portfolio of employment opportunities.  When you join our team, you’ll have the benefit of working with and learning from, people who have a broad range of skills and knowledge.  We offer training, mentorship, and career development opportunities to all staff.  When you work for the County of Huron, you invest in the community, and you benefit from seeing the results of your efforts firsthand.  It’s a great place to work!

Learn more about working for the County of Huron

Role and Responsibilities

• Maintenance, implementation, and management of the County’s Records Management and Information Program including governance, strategies, policies and procedures.
• Ensures life cycle records and records management systems (both traditional and electronic) activities are consistent with corporate strategy, policies, practices and applicable federal and provincial legislation.
• Responsible for the transition, development and utilization of new and/or automated records management system from a paper-based system to an electronic document and records management system.
• Works closely with all departments to ensure compliance with established policies and procedures; makes recommendations for their revision when warranted; provides direction, advice, and support to all staff assigned to record management projects.
• Works in partnership with members of the Business Technology Systems (BTS) team and end users in the development, implementation and utilization of the Information Management Program.
• Leads and co-ordinates the review, planning, and implementation of the requirements for the physical storage (both on-site and off-site) for County all records.
• Develops training and materials related to the County’s Records Management and Information Program and Privacy Program to staff responsible for records management, as well as departmental users on a corporate wide basis.
• Provides support to the Director of Legislative Services/County Clerk for the development, implementation, processing and management of the County’s Freedom of Information and Privacy programs in accordance with MFIPPA/PHIPPA.
• Provides guidance on records access, redactions, and the protection of personal information.
• Participate and support change management for processes while ensuring proper governance controls are in place.
• Collaborates with the Director of Legislative Services to plan and implement corporate-wide initiatives that enhance information management practices across all departments.
• Champions the County’s move from paper to electronic records by identifying opportunities for digitization, streamlining processes, and adopting new technologies and guide departments through process changes.
• Attend Council, Committee, Board meetings and provide technical support to the County Clerk and Deputy Clerk, as required.
• Assist with the preparation of Council, Committee and Board meetings, as required.
• Flexibility to work remotely or from our County offices.
• Will be responsible for traveling to multiple work locations throughout the organization. Reliable transportation to travel to multiple locations across the organization. Valid drivers license preferred.

Qualifications and Education

• Minimum 2 year post-secondary education in Records and Information Management, Library Sciences, Public Administration, Business Administration, or a related field.
• Certified Records Management Designation or other RIM certification(s) is considered an asset.
• Association of Records Management Administrators (ARMA), Municipal Information System Administration (MISA) and Association of Information and Image Management (AIIOM) memberships are considered assets.
• Minimum of three years of experience working in records management administration is required.
• Experience with TOMRMs (The Ontario Municipal Records Management System), Laserfiche, SharePoint and digitization of records in a Municipal environment.
• Extensive knowledge of records and information management standards, processes, and terminology.
• Strong understanding and ability to interpret provincial and municipal legislation and regulations, by-laws, policies and procedures.
• With the ability to lead a comprehensive records and information management program that aligns with legislative requirements, organizational policies and best practices.

PREFERRED SKILLS:

• Self-driven and proactive, with a strong ability to take initiative and follow through on tasks.
• Experience with remote work tools (Zoom, MS Teams, Sharepoint, etc.) and practices is a plus.
• Excellent interpersonal, written and verbal communication skills.
• Ability to work both independently and within a team-oriented collaborative environment.
• Working knowledge of municipal functions and responsibilities, municipal legislation, procedures and practices related to activities of the corporation.
• Works effectively under pressure, complete multiple assignments, and function effectively in a high volume workplace with tight deadlines.
• Well-developed presentation skills, ability to lead meetings and ability to train staff.
• Proven ability to exercise discretion and confidentiality.

PHYSICAL SKILLS AND WORKING CONDITIONS:

• Sitting for long periods throughout the workday in an office type chair using a computer, keyboard, computer monitor, and telephone hand/head set as an essential job function.
• Lifting, carrying and moving of equipment and supplies of various sizes.  Repeated bending and stooping.
• Some stress resulting from dealing with public and staff needs, and time management pressure.
• Pushing/pulling, using wheeled equipment such as carts, trolleys, with contents that weigh a maximum of 50 lbs.

Competitive Compensation

• $40.23 – $47.06/hour; as per the 2025 non-union pay grid
• Comprehensive benefit package
• OMERS pension plan
• Paid time off
• Employee and Family Assistance Program

Please forward your letter of application and resume by email.

Submission Guidelines:

• We would love to have you join our team!  To apply for this position, please ensure that:
• Email subject is “Manager, Records and Information Governance”
• The cover letter is a maximum of one page
• Cover letter and resume are saved together in one PDF file
• The PDF file name is your: First name Last name (e.g. Jane Smith)

We look forward to hearing from you!

Don’t meet every single requirement?

Studies have shown that women are less likely to apply for jobs unless they meet every single qualification. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may just be the right candidate for this or other roles.  At the County of Huron, we are dedicated to building a diverse, inclusive, and authentic workplace.

Only those individuals selected for an interview will be contacted. Information is collected solely for the purpose of job selection under the provisions of the Municipal Freedom of Information and Protection of Privacy Act. The County of Huron is an equal opportunity employer.  Accessibility accommodations are available for all parts of the recruitment process.  Applicants need to make their needs known in advance.