Administrative Coordinator


Position Level:
Specialist
Position Type:
Full-time
Salary Range:
$64,136 - $75,029
Closing Date:

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Municipality of Brighton

Job Scope:

Reporting to both the Director of Planning & Development and the Director of Infrastructure, Operations & Recreation, the Administrative Coordinator provides comprehensive support to both departments, including the Managers within each division. This role delivers high-level administrative, analytical, communication, and project-based assistance to Directors and Managers. It is a dynamic position that requires independent judgment, strategic thinking, excellent written communication skills, and the ability to manage complex tasks with confidentiality, tact, and diplomacy.

 DUTIES:

  • Reporting and Research
    • Drafts and edits high-level reports for Committee meetings, Council meetings (closed and   open), and departmental meetings, including its entry into agenda systems.
    • Drafts and edits correspondence and internal communications.
    • Tracks correspondence among multiple project parties.
    • Compiles and analyzes data for reports and creation of presentations (eg: PowerPoint decks) for internal and external parties.
    • Conducts research on specific municipal issues and best practices.
    • Research and monitors grant funding opportunities, compiling data and assists in drafting applications.
    • Analyses, summarizes, and presents data for key projects and initiatives.
  • Communications and Liaison
    • Acts as a key point of contact for other departments, external agencies, or community groups on behalf of Directors.
    • Working with the Directors and Managers, coordinates the development of specific departmental communications plans, meetings preparations, working with the Communications team when necessary, ensuring that communications, social media, and website content is timely and consistent with corporate objectives.
    • Coordinates online and in-person meetings on behalf of Directors.
    • Attends meetings as required to support presentations and records minutes.
    • Assists Directors and Managers with website content, supports updates and maintenance.
  • Project Management
    • Acts as the Citywide Administrator (lead), including leading implementation, training, and maintenance.
    • Provides administrative support for departmental projects, coordinates tasks between different team members to ensure deadlines and project goals are met.
    • Tracks the progress of departmental projects.
    • Prepares status reports for management.
    • Completes accurate data entry as required.
    • Ensures good file structures and record keeping, both hard copy and digital versions, adhering to municipal file management systems.
    • Supports administrative needs for the Committee of Adjustment.
    • Performs financial analysis, reporting, and monitoring for both departments.
  • Customer Service and Administrative Support
    • Monitors Citywide software and audits outstanding service requests and work orders.
    • Provides direct, confidential support to both directors and management team where required, prepares meeting materials, and handles sensitive information with discretion.
    • Acts as a backup and provides support to administration staff such as customer service, greeting walk-in customers, answering phones, and monitoring emails and other forms of customer interaction (Citywide).
    • Provides support to the development review team.
    • Reports on customer service information, trends, and statistics.
    • Supports Directors and Managers with interdepartmental requests for service.

 QUALIFICATIONS:

  • Post secondary education in Business Administration, Office Administration, or related field.
  • Minimum 3 years in office administration supporting executive-level administrators, preferably in the municipal sector.
  • Experience supporting one or more departments or divisions considered an asset.
  • Demonstrated proficiency with MS Office applications and experience with general administration software applications (e.g. iCompass).
  • Experience using Artificial Intelligence applications.
  • Familiarity with land development practices considered an asset.
  • Possess superior organizational and time management skills.
  • Possess superior communication skills, including the ability to exercise confidentiality, tact, and diplomacy.
  • Strong understanding of municipal policies and protocols.
  • Ability to work in a fast-paced office environment, work under pressure, manage changing priorities, and deadlines.
  • Ability to work independently or as part of a team.
  • Clean criminal record.

 HOURS OF WORK:

  • 40 hours/week, Monday – Friday 8:30 a.m. to 4:30 p.m. (1 hour paid lunch period)
  • Optional flex hours: 45-minute lunch period for 9 days, working 8:30 a.m. to 1:00 p.m. on the 10th day

 TOTAL COMPENSATION PACKAGE INCLUDES: 

  • Salary: $64,136 - $75,029
  • Generous, comprehensive benefits package covered 100% by the Municipality
  • Enrolment in OMERS pension plan
  • Vacation, overtime, flexible work schedule

 TO APPLY:

Qualified candidates are invited to submit a cover letter and resume clearly marked, “Administrative Coordinator” before 12:00 p.m. November 21, 2025, to the attention of:  

Human Resources
Municipality of Brighton
Box 189, 35 Alice Street
Brighton, ON K0K 1H0

Personal information and any supporting material obtained will be used in accordance with the Municipal Freedom and Information and Protection of Privacy Act. 

Alternative formats of job postings and accommodation during recruitment are available upon request by contacting Human Resources at 613-475-0670.

We thank all applicants but only those selected for an interview will be contacted.


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