Elections Coordinator

The Township of Springwater, located in the heart of Simcoe County, is a mixed urban/rural municipality with growing urban settlements and a prosperous agricultural sector. The municipality is currently recruiting for a new temporary, full-time position of Elections Coordinator.

The Election Coordinator, under the direction of the Clerk, will lead and oversee the planning and implementation of the municipal election processes and related activities for the conducting of the Municipal election.

The usual responsibilities of the position are:

• Provides leadership and coordination of the 2026 Municipal Elections.
• Ensures integrity of the election process by carrying out tasks in accordance with the Municipal Elections Act, Accessibility for Ontarians with Disabilities Act, and any other legislation relevant to the position or Township Policy.
• Prepares, updates and revises election materials including Voters’ Lists, information pamphlets, election handbooks, voter cards, training materials, forms, etc.
• Assists with election-related inquiries from the public.
• Assists with the implementation of Municipal Election communication strategies, in consultation with Communications, which includes preparation of information packages for candidates and notices for publications required by the Municipal Elections Act, and the dissemination of information to the public and candidates regarding the election process.
• Assists with monitoring and updating the Election Website.
• Schedules voting locations for Advance and Voting Day poll locations and any alternative methods approved by Council as needed based on voting type (i.e. online or tabulator).
• Updates voting statistics on Election Day.
• Acts as a liaison for the public, staff and candidates of the Municipal Election.
• Liaises with external contractors for the provision of election equipment and technology and maintains a wide range of external contacts to exchange information during the election process.
• Orders, tracks inventory and organizes supplies required to implement the Municipal Election.
• Recruits, organizes, directs election staff in coordination with the Clerk including conducting training session to all election staff.
• Prepares election materials.
• Assists the Clerk with researching, developing and implementing strategies, including policies and procedures, related to various aspects of the election.
• Completes all post-election tasks for review of the Clerk, including accessibility reporting, document management, equipment and supplies and makes recommendations to the Clerk for consideration for future elections.
• Maintains the integrity of the electoral process.
• Liaise with candidates as required.
• Undertake records management tasks specific to the election process.
• Other duties as assigned.

• Minimum completion of a Community College Diploma (Business Administration, Public Administration, Information Technology), etc. or a related discipline.
• Two (2) to five (5) years’ related work experience in a municipal government office environment or equivalent to that combination.
• Comprehensive knowledge of Municipal Elections Act, related legislation and Clerk’s roles and responsibilities during municipal elections.
• Knowledge and experience related to election duties and the conduct of an online election / traditional tabulator election.
• Practical knowledge of geographic area of the Township of Springwater.
• Project management skills.
• Previous experience working and overseeing election processes.
• Ability to meet deadlines, prioritize and multi-task.
• Attention to detail.
• Ability to use a variety of electronic devices and ability to learn specialized computer software.
• Communication skills (both verbal and written).
• Public relations skills.
• Ability to work independently based upon direction given.
• Experience using VoterView software is an asset.
• Knowledge to utilize software to develop quality reports, professional looking presentations, publications and/or to develop spreadsheets for analysis or presentation of data.
• Experience working with specialized election equipment and/or software is considered an asset.
• Valid Ontario Class G driver’s license and access to a reliable vehicle.
• Computer expertise in corporate standard software (Microsoft Office) and department specific software to data search and entry and to create and modify word processed documents.
• Must be aware of safe work practices as they relate to job responsibilities and work environment and have the basic understanding of the Occupational Health and Safety Act.
• Work outside of normal business hours based on operational requirements of the role when necessary.
• Due to the responsibilities of the position, a police information check satisfactory to the Township of Springwater is required.

The Township of Springwater offers a competitive salary for this position, including the option to participate in the OMERS pension plan for this position.  Compensation for this position is currently $73,227 to $85,724 per annum (2026 rate).

This position will work 35 hours per week Monday through Friday; however, work outside of normal business hours for community events, attendance at voting locations, etc. will be required.  Due to operational requirements, this position will not be eligible for a hybrid or compressed work week. 

Apply online by visiting the Careers Page on the Township of Springwater website. 

Closing Date: April 9, 2026

Vacancy Status: One (1) new, temporary non-union position. 

Don’t meet all the qualifications?

It's normal to feel unsure about applying if you don't check every box listed in the job posting. While certain qualifications are crucial for some roles, we encourage people from all backgrounds, with different levels of experience and education, to apply.  Our recruiters will assess how you match up with the role.

Note: Applications that are not submitted online will not be considered.  All applicants must provide a valid email address for communication purposes. Written correspondence pertaining to this recruitment may be sent to the email address provided. Applicants are responsible for ensuring that they check their email regularly. The Township may use artificial intelligence to screen, assess or select candidates. Personal information is collected under the authority of the Municipal Act and is used to determine eligibility for potential employment.

This job posting reflects the general responsibilities and requirements of the job and does not include all the work requirements of the job.