Municipal Executive Coordinator

About Brockton:

Nestled in the rolling countryside of the Saugeen and Teeswater Rivers, the Municipality of Brockton is a friendly rural community with innovative industry and a vibrant downtown core. Brockton is a full-service community with a range of government services, top-notch schools and childcare, a hospital, community centres, and a wide array of outdoor recreation from golf, fishing, hiking and paddling the Saugeen River, to snowmobiling and cross-country skiing in the winter. Brockton is a wonderful place to live, work and play!

About the Position:

Reporting to the Chief Administrative Officer, the Municipal Executive Coordinator provides administrative and operational support to the Chief Administrative Officer (CAO) to ensure effective coordination of municipal initiatives and delivery of excellent customer service to internal and external stakeholders. The position works collaboratively with the Senior Management Team and staff to support project implementation, economic development initiatives, procurement activities, policy development, and strategic priorities. The role also provides administrative support for Human Resources functions, including recruitment, retention, employee documentation, training coordination, and wellness initiatives.

Primary Responsibilities:

Administration

• Provides administrative and strategic support to the Chief Administrative Officer (CAO), including meeting preparation, briefing materials, and correspondence. 
• Prepares agendas, meeting materials, minutes, and follow-up actions for committees and corporate initiatives. 
• Supports economic development projects and cross-departmental corporate initiatives in collaboration with staff and leadership. 
• Coordinates schedules, meetings, conference arrangements, and related logistics for the CAO and Council as required. 
• Maintains records management systems, departmental files, and Standard Operating Procedures to support business continuity. 
• Tracks public complaints and feedback, identifies trends, and recommends process improvements to ensure strong customer service-oriented culture. 
• Coordinates timelines, workplans, reporting, and implementation activities for corporate plans and assigned projects. 
• Assists with procurement processes including RFPs, quotations, tenders, invoices, purchase orders, and related documentation. 
• Supports grant writing, applications, coordination, and reporting activities. 
• Provides front counter and phone coverage as assigned and acts as a professional representative of the CAO’s office.

Communication/Policy/Research

• Develops and distributes corporate communications materials related to Strategic Actions, Corporate Plans, municipal initiatives, and Council priorities, including regular updates and annual reports for Council and public information purposes.
• Designs, writes, edits, and coordinates public-facing and internal communication materials for the CAO, including media releases, advisories, newsletters, brochures, website content, social media content, and other digital or print communications.
• Prepares communication support materials such as speaking notes, briefing notes, project notices, letters, presentations, and fact sheets.
• Provides administrative support to the CAO and Human Resources Generalist in recruitment and retention processes, including document collection, file maintenance, and records administration related to employee onboarding and employment documentation.
• Assists with the coordination and administration of employee wellness initiatives, recognition activities, and social committee events.
• Supports employee training administration, including scheduling coordination, tracking, and maintenance of training records and related documentation.
• Post-secondary degree or diploma in Business, Communications, Public Administration, or a related field. 
• Completion of the Association of Municipal Managers, Clerks and Treasurers of Ontario Municipal Administration Program (MAP) is considered an asset.
• Previous experience in local government or a related public sector environment is considered an asset.
• Demonstrated ability to adapt to changing priorities and deadlines while maintaining a high degree of accuracy and attention to detail.
• Ability to work collaboratively with team members and staff across departments to support operational efficiency and service continuity.
• Proficient in Microsoft Office applications, including Word, Excel, Publisher, and PowerPoint, with experience in website content maintenance and digital communications tools. Familiarity with municipal software systems, Keystone, Adobe Acrobat Professional, InDesign, Canva, and social media platforms is considered an asset.
• Strong verbal and written communication skills, with demonstrated abilities in research, analysis, and report writing.
• Excellent organizational, prioritization, and time management skills, with the ability to manage multiple tasks and competing demands.
• Ability to interact professionally with internal and external stakeholders using tact, discretion, and sound judgment.
• Self-motivated, confident, and able to perform effectively in a fast-paced environment with changing priorities.
• Ability to work flexible hours, including attendance at evening meetings or events, as required.
• Valid Class G Driver’s Licence.
• Demonstrated ability to interpret and apply legislation and policies. Knowledge of the Municipal Act, 2001 and familiarity with e-Laws are considered assets.

Human Resources Support

Qualifications/Knowledge/Skills Required:

A copy of the job task list is available by visiting the Careers Page on the Municipality of Brockton website. 

What we offer you:

• Annual salary between $53,708 - $62,845 (wage under review) depending on qualifications and experience.
• Work week is Monday to Friday, 35 hours per week.
• We offer a comprehensive benefits package that includes vacation, sick/personal days, and health benefits package.
• Enrolment in OMERS pension plan.
• Development opportunities through training or continuous learning. The Municipality of Brockton promotes a productive team environment for personal growth and success.
• Access to Employee Family Assistance Plan.

Vacancy:

This posting is for an existing role within our organization. Internal and external candidates are invited to apply.

Applications:

If you are looking for an opportunity to work in a professional, dynamic work environment with a comprehensive benefits package please submit your resume and cover letter in confidence to the undersigned by 9:00 a.m. Wednesday, June 10, 2026, via the online form, e-mail or regular mail. It should be noted that only those individuals selected for an interview will be contacted. Artificial intelligence (AI) is not used to screen candidates.

Subject: Municipal Executive Coordinator – ‘Insert Candidate Name’

Julie Farrell, Human Resources Generalist
100 Scott St., Box 68
WALKERTON, Ontario N0G 2V0
(519) 881-2223

The Municipality of Brockton is an Equal Opportunity Employer.  In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the Municipality of Brockton will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the Municipality of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act.