This page is a resource hub for all current 2026 conference exhibitors/sponsors. Please review this information, as well as emails from AMCTO, before arriving on-site.
Important Details
Exhibitor Webinars
For those who were unable to attend or would like to review the information from our two exhibitor webinars, please view the recordings and/or slides linked below:
- Exhibitor Webinar #1 (March 20)
- Exhibitor Webinar 2 (May 21)
Exhibitor & Sponsor Payments
All exhibiting and sponsoring companies will have received an invoice upon confirmation of exhibiting/upon returning a signed sponsor agreement; for those who have already completed payment, thank you! If your company has not yet completed payment for your booth or sponsorship, please contact our finance department at (905) 602-4294 ext. 221 or by email to coordinate payment. Please note: booths and sponsorships are only officially reserved once payment has been made. Exhibitor payments that are unpaid after 60 days from invoicing will have their booth holds released, with the exhibit space offered to another organization on the exhibitor waitlist.
Should you need to make any changes to your exhibit staff, please contact Alexander Court as soon as possible.
FAQs
Explore some of our frequently asked questions (FAQs) below to help prepare yourself ahead of the big event!
How do I sign up for the exhibitor challenges?
Exhibitors are welcome to sign up for 1, 2 or all 3 daily challenges (in addition to the Master Exhibitor Challenge) through our sign-up form. Spaces are limited, and those selected to participate will be confirmed in early May. Sign-up for this year's exhibitor challenges is now closed; if you are exhibiting, please check your email for the May exhibitor newsletter with a final list of participating exhibitors. If your company is included as a participant on this list, please ensure that you bring your prizes to the conference.
What are the exhibitor challenges?
Our exhibitor challenges are a series of games that take place throughout the conference. Each day, delegates will receive a different game card that encourages them to visit participating exhibitors throughout the tradeshow, driving traffic to your booth, increasing engagement and networking opportunities for you and your company. Our challenges include:
- Bingo: delegates will visit and speak with participating exhibitors on Sunday, June 7 during the Exhibitor Reception & Opening Night Party to fill lines on their Bingo card (extra entries if they can fill their entire game card)
- Battleship: taking place on Monday, June 8, delegates will visit and speak with participating exhibitors to find the coordinates and sink all of the battleships on their game card.
- Scavenger Hunt: delegates will solve the clues to locate the participating exhibitors on Tuesday, June 9 to complete their game card.
In addition, our Master Exhibitor Challenge spans the entirety of the exhibitor tradeshow (starting Sunday, June 7 at the opening reception) and includes all exhibitors.
Participation in each of the daily exhibitor challenges is optional and requires a prize donation valued at approximately $100 per prize. Exhibitors may request to participate in one, two, or all three challenges with the option to also donate a prize for the Master Challenge. AMCTO will confirm which challenge(s) your organization has been selected for prior to the conference.
Why should I participate in the exhibitor challenges?
Exhibitor challenges are a great way to gain further exposure and interaction throughout the event. As an exhibitor, the challenges allow you to:
- Incentivize further traffic to your booth with the donation of a great prize
- Engage with the vast majority of delegates throughout the event (approximately *40% of total delegates participate in the exhibitor challenges)
- Get creative with striking up new conversations to collect key target audience data and information
- Meet one-on-one with individuals who may be naturally more shy or hesitant, to begin building lasting connections
*Note: percentage based on an average of 2023 and 2024 event data
Who do I contact about exhibitor show services (i.e., ordering booth materials, AV/tech, shipping and handling)?
If you require any exhibitor show services, please contact our exhibit show services providers, Encore and Stronco. Please note that all exhibitors must use Encore and Stronco as the preferred show vendor.
Encore:
- AV/tech equipment can be booked through Encore’s order form.
- Please note that the deadline to book any AV/tech equipment s Wednesday, May 6, 2026.
Stronco:
- Additional show services (including extra chairs, tables, etc.) can be booked through Stronco’s order form. Exhibitors will need to create an account using the show code 529736295 and their booth number to be able to begin the booking process.
- Please note that the deadline to book with Stronco is Thursday, May 28.
Do I need to arrange for advanced shipping/handling before or after the event?
That is entirely up to you, but please be aware that Deerhurst Resort will not accept or hold items in advance of the conference. If you are unable to bring your exhibit materials on load-in day (Sunday, June 7), you will need to arrange for advance shipping and handling with Stronco. Stronco can also assist with post-show handling/shipping. AMCTO is not responsible for providing shipping materials, including boxes, tape, etc., any missing or leftover items in advance of or following the event. Any leftover items that have not been claimed by an exhibiting company will be disposed of.
Exhibitors can pack up and load out their materials on the final day of the tradeshow (Tuesday, June 9) at the designated load-out time, using the loading dock. Load-out times will be confirmed in the coming weeks.
For those who are coordinating set-up/tear-down/pick-up with non-exhibit staff, please ensure your company representatives are aware of the load-in and load-out times and have been provided with the loading dock instructions (to be sent to all exhibitors by AMCTO closer to the event).
When do exhibitors load-in/load-out?
- Load-in will take place on Sunday, June 7, from 9:00am - 4:30pm*
- Load-out will take place on Tuesday, June 9, from 1:00pm-2:30pm*
- As a reminder, exhibitors are not permitted to dismantle their booths or leave early – doing so may result in a fine of $500 for disrupting the tradeshow/creating potential safety hazards on the floor.
To ensure a seamless load-in experience and to avoid any bottlenecking at the load-in doors, please be sure to arrive during your scheduled load-in timeslot. Please note that all booths must be set-up by 5:00pm; we will have delegates on the conference floor shortly after, so any booths that are not set up by 5:00pm will need to wait to set-up at 7:30am the following morning.
Timing is subject to change.
When and where is the conference?
This year's conference is taking place from Sunday, June 7 - Wednesday, June 10, 2026, at Deerhurst Resort in Huntsville, Ontario.
What are the tradeshow dates and hours?
The 2026 conference exhibitor tradeshow dates and times* are as follows:
- Sunday, June 7
- Load-in: 9:00am-4:30pm (all booths must be set up by 5:00pm)
- Opening night reception: 6:30pm-10:00pm
- Monday, June 8
- 7:30am-5:00pm (tradeshow open throughout the day)
- Peak exhibit hall times: 9:00am-9:30am, 12:00pm-1:00pm, 2:00-2:15pm, 2:55-3:15pm
- Tuesday, June 9
- 7:30am-1:00pm (tradeshow open throughout the morning)
- Peak exhibit hall times: 9:00-9:15am, 10:00-11:00am, 12:00-1:00pm
- Load-out: 1:00pm-2:30pm
*Note: times are approximate & subject to change
How will my company be featured at the event as an exhibitor? As a sponsor?
All confirmed exhibitors will be listed on the AMCTO conference website, within our conference app, and printed at-a-glance program. Within the app, each exhibitor will have their own company profile that contains their company logo, description, booth contacts, social media information, and other (optional) files and/or media content. Further details about the conference app will be communicated to all confirmed exhibitors closer to the event date.
At a base level, all event sponsors will receive one conference registration, logo recognition across select conference digital and print promotional materials, on-site signage, a profile within the AMCTO conference app, and logo recognition (and hyperlink) on the AMCTO conference website. Sponsors may receive additional recognition and benefits depending on the level of sponsorship and terms outlined within their unique sponsorship agreement.
I'm not able to attend the full duration of the tradeshow... can I leave early?
No. All exhibitors are required to be present and maintain their booths for the full duration of the tradeshow. Leaving early not only disrupts the tradeshow space, flow of the event, and overall delegate/exhibitor experience but also presents safety hazards on the tradeshow and conference floors. Exhibitors who leave or dismantle their booths early or who do not leave by the scheduled load-out end-time may be subject to a $500.00 fine at the discretion of AMCTO.
Where can I find further information about this year's conference?
Exhibitors and sponsors are encouraged to review further event information and the full schedule on our conference website pages and/or within the conference app (available in May).
How can I make the most out of my experience as an exhibitor/sponsor?
Exhibiting/sponsoring is a great way to showcase your products and services and connect with target audiences. Sponsors will receive specific marketing benefits according to their individualized agreements. As an exhibitor/sponsor, we encourage you to actively engage with delegates (don't just stand there) and to participate in some of the optional add-on networking activities to maximize your face-to-face time at the event.
Exhibitors are encouraged to come prepared with tangible samples, giveaways, unique product offerings, draw prizes, and promotional materials, and/or other thought-leadership-focused takeaways for delegates (in accordance with conference Terms & Conditions). Also, be prepared to present your product with any demos or pitches as delegates come to your booth! The conference program is specifically designed to bring delegates into the tradeshow space with a grand opening party/exhibitor and delegate welcome reception on Sunday evening, coffee and networking breaks scheduled throughout the event in between sessions.
The Exhibitor Challenges also provide an incentive for delegates who may not be as keen to visit the tradeshow to participate and connect with every exhibitor. Exhibitors/sponsors are also encouraged to connect directly with delegates using the conference app, where one-on-one messaging is available and can be used as a great follow-up tool for any leads that you may collect at your booth and/or to coordinate specific meetings with clients or prospective clients while on-site.
- Sunday, June 7
How do I register for the event as an exhibitor/sponsor?
Please note the 2026 tradeshow is now full, and limited sponsorship opportunities remain. Please complete the following form to be included on our exhibitor/sponsor waitlist to receive further information if a booth space or sponsorship opportunity becomes available.
My organization has already secured a booth; how do I register my exhibit staff?
Exhibitor staff registration is included as part of our standard and premium booth packages. All exhibit staff listed with your organization's original exhibitor application will have already received an email confirming their individual registration, as well as our intake form to note any dietary/accessibility needs. All participants attending on behalf of an exhibiting and/or sponsoring company/organization must complete this intake form by May 1, 2026. Should you need to make any changes to your exhibit staff, please contact Alexander Court as soon as possible. Changes made after Friday, May 1, may not be accommodated.
How much does it cost to exhibit at the conference? How much is sponsorship?
We offer two tiers of exhibitor booths and pricing*:
- Standard booth — $2,485.00 + HST
- Premium booth — $2,958 + HST
(offers priority placement in high-traffic locations on tradeshow floor and additional exhibitor passes)
*Note: pricing may change on an annual basis
Sponsorship is priced based on tiered sponsorship levels according to the level of exposure and type of marketing/engagement opportunities your organization is interested in. Please note that each sponsorship is individually customized to suit your organization's marketing needs and budget, with rates typically starting at $2,500 at the base level. We do not offer set year-over-year sponsor 'packages'; however, all returning sponsors are offered first right of refusal to reserve their same sponsorship at the beginning of each conference planning cycle. Please contact us for more information.
What is included in my exhibitor registration?
All exhibitor packages include*:
- Pipe and drape
- One (1) 6’ table
- Two (2) chairs
- One (1) electrical outlet (power bars will not be provided)
- Minimum of two (2) exhibitor staff registrations (access to the conference tradeshow, conference breakfasts and lunches from Sunday-Tuesday)
- Minimum of one (1) exhibitor drink ticket for Sunday evening tradeshow reception
*Note: package components may change on an annual basis depending on venue location
Do I get to select my booth placement?
No. Booth placements are assigned by AMCTO in the order that exhibitor applications are received. We do our best to ensure that all exhibitors receive their preferred booth type and location; however, cannot guarantee space for everyone. We also do our best to ensure that companies with similar products and services are not placed next to each other (i.e. we will not place two banking institutions side-by-side).
As an exhibitor/sponsor, can I attend conference sessions?
Exhibitors must purchase a separate conference delegate registration if they wish to attend sessions.
Sponsors are encouraged to review their specific sponsorship agreements for a detailed outline of what is included as part of the sponsorship.
As an exhibitor/sponsor, can I attend any optional conference activities?
Exhibitors are welcome to attend the conference's optional activities (i.e. Sunday Fun-Day, Monday evening excursion, Tuesday Awards Gala Dinner) with the purchase of an activity pass/ticket. Optional activities are included for exhibitors to select from within the exhibitor application and may also be purchased separately - please contact Alexander Court for more details. The deadline to purchase any optional tickets or other exhibitor add-ons is Thursday, April 2.
Sponsors are encouraged to review their specific sponsorship agreements for a detailed outline of what is included as part of the sponsorship. Please contact Alexander Court for details.
I need to make a change to my registration. How do I do this?
Changes such as updates to your company description, logo, exhibit staff information, etc., are welcome and can be provided directly through a separate intake form that will be made available by email to all confirmed exhibitors.*
*Note: AMCTO staff will do their best to accommodate all changes; however, changes submitted following Friday, May 1, may not be accepted. Please contact Alexander Court for further information.
I am no longer able to exhibit. Can I get a refund?
All registration cancellations must be communicated and confirmed in writing to conference@amcto.com. A refund levy of $210.00 (plus HST) will be applied to every cancellation received up to and including Friday, May 1, 2026, 12:00pm. No refunds will be made for cancellations received after May 1, 2026, 12:01pm. Substitutions will be permitted.
Can anyone from my company come to exhibit?
All exhibit staff must be pre-registered with AMCTO. Exhibitors are asked to provide specific booth staffing information on their initial application forms. If you require any changes or updates to your exhibitor registration, please contact Alexander Court - note that changes submitted after Friday, May 1, may not be accepted.
Where do I pick up my name badge when I arrive?
All exhibitor staff name badges will be placed at each exhibitor booth for representatives to pick up when they arrive. Exhibitors can come directly to the main exhibit hall (Legacy Hall) and will not need to check-in at the conference main registration.
Sponsors who are also exhibiting companies can pick up their badges at their tradeshow booth. Sponsors who are not exhibiting can pick up their badges at the main conference registration.
Load-in on Sunday, June 7, will begin at 9:00am until 4:30pm. Please note that all booths must be set-up by 5:00pm; we will have delegates on the conference floor shortly after, so any booths that are not set up by 5:00pm will need to wait to set-up at 7:30am the following morning.
Please note that any advanced shipping or holding of materials will need to be booked and arranged directly with Stronco. Deerhurst Resort will not accept or hold any items shipped in advance. All booths and items must be packed and moved out or picked up following the close of the exhibit hall on Tuesday, June 9.
Will we receive a list of conference delegates?
Yes, exhibitors will receive a preliminary list of delegates in May, followed by the final list of delegates following the conference. These lists will include delegate names, title, organizations – no emails per our member privacy policy/CASL compliance. Exhibitors are encouraged to connect directly with delegates using the conference app (ensure your ‘public profile’ setting is toggled on to enable chat functions).
Please note that we never sell our lists or provide direct delegate contact information, so if you happen to see any emails claiming otherwise, know that this is a scam – please do not engage with external or other suspicious emails and do not provide any banking or credit card info.